Privacy Notice
The College: This refers to Aspire Education Academy
Academic Age: This refers to your age on 31st August 2024
Data Controller & Data Protection Officer
The Data Controller is Aspire Education Academy, Unit 6a, Link 665 Business Centre Todd Hall Rd, Haslingden, Rossendale BB4 5HU, www.aspireeductionacademy.co.uk The Data Protection Officer for Aspire Education Academy is Ryan Baldwin / Ryan.Baldwin@aspireeducationacademy.co.uk / 01706 497001.
Aspire Education Academy is required to collect information from all its students for academic, administrative, audit, funding, health & safety, safeguarding, security, wellbeing reasons. The College is registered under the UK GDPR and is committed to being transparent about the data it collects. As well as the reasons stated above, other reasons for processing your data, falls under the following legal bases, Necessity for the performance of a contract, Compliance with a legal obligation, Protection of the vital interests of the data subject or of another natural person, Necessary for performance of a task carried out in the public interest and general consent. By signing the declaration on your learning agreement, you are authorising the College to process your information for the purposes above and for any that you opt in for on your learning agreement. It is your responsibility to ensure the College has an up-to-date record of your details. This includes legal changes in Name, Address, Contact Details, Next of Kin Details and Medical Details. If wish to update your details, please contact Head Office who will signpost you to the correct department.
Your Details
The College collects a range of details about yourself including, your name, date of birth, gender, address, previous address (if applicable), telephone number and email address. We also collect details of your previous/current qualifications, employment, employment status, educational history, nationality, residency and ethnicity. The College can use your mobile number & the mobile number of your emergency contact, to send key college communication and attendance related texts. Your data may be passed over to a third-party company in order to gather your destination and feedback data once your course has ended. This is the sole purpose of the activity and your data cannot be used for any other purpose by the third-party company. Any data including (name, age group, contact numbers and email) shared will be deleted after the activity has taken place.
Privacy Notice
Aspire Education Academy collect, record and process personal data as contained in this form, or other data or images which Aspire Education Academy may obtain from you or other relevant agencies whilst you are a learner.
Aspire Education Academy will process such data only for purposes connected to your studies or your health and safety while on the premises or for other statutory purposes. The information to be recorded and processed (at the date of this agreement) has been completed by you and you confirm that it is correct.
Aspire Education Academy may need to process sensitive personal data in respect of any Additional Learning Needs (ALN), to enable delivery of the agreed course properly and to have proper regard for health, safety and well-being. This will enable Aspire Education Academy to fulfil our obligations to you under this learner agreement and as required by law.
Aspire Education Academy work with multiple funding agencies and follow the appropriate data protection policies as outlined in the Education and Skills Funding Agency (ESFA), Liverpool City Region Combined Authorities (LCRCA) and Greater London Authority (GLA) privacy notices below.
Education and Skills Funding Agency (ESFA) Information about use of and access to your personal data, details of organisations with whom we regularly share data, information about how long we retain your data, and how to change your consent to being contacted: https://www.gov.uk/government/publications/esfa-privacy-notice
Liverpool City Region Combined Authorities (LCRCA) Information about use of and access to your personal data held by the LCRCA, details of organisations with whom the LCRCA regularly share data, information about how long the LCRCA retain your data, and how to exercise your rights is set out in the LCRCA Privacy Notice: https://api.liverpoolcityregion-ca.gov.uk/wp-content/uploads/2023/09/AEB-Privacy-Notice-2022-23.pdf
Greater London Authority (GLA) Information about use of and access to your personal data held by the GLA, details of organisations with whom the GLA regularly share data, information about how long the GLA retain your data, and how to exercise your rights is set out in the GLA Privacy Notice: https://www.london.gov.uk/who-we-are/governance-and-spending/privacy-policies/gla-privacy-policy
Learner is collected and supplied to the Learning Record Service (LRS). Your information is used by Aspire Education Academy to record learners Unique Learner Number (ULN), and to create and maintain your Personal Learning Record (PLR). More information about this use can be found in the below privacy notices.
Individualised Learner Record (ILR) – Privacy Notice The ILR Privacy Notice can be found at https://guidance.submit-learner-data.service.gov.uk/
Learner Record Service (LRS) – Privacy Notice The LRS Privacy Notice can be found at https://www.gov.uk/government/publications/lrs-privacy-notices/lrs-privacy-notice
Data Storage/Deletion
Your data will be stored electronically. Our electronic systems are encrypted, and only authorised individuals are given access to your data where appropriate for the above purposes. Paper records are stored in a secure location, this may be onsite/offsite. Your data is kept according to the College’s Data and Information Security Policy. We are required to keep your data once you have finished your course for reasons relating to Achievements, Auditing and Funding. After this time your data is appropriately destroyed.
Eligibility
The College is required by the ESFA, LCRCA & GLA Funding Agencies to retain copies of all non-UK Passports and associated documents for verification of Eligibility to study. The College may also retain copies of your Benefits/Bank Statements to provide evidence/reasoning for fee remission.
Your Rights
As this is your data, you have the right to access and obtain a copy of your data on request. You have the right to require Aspire Education Academy to change incorrect or incomplete data. You have the right to require Aspire Education Academy to delete or stop processing your data, for example where the data is no longer necessary for the stated purposes of processing. You have the right to object to the processing of your data where the organisation is relying on legitimate interests as the legal ground for processing. The College will only use “legitimate interests” as grounds for processing in a very few situations. If you would like to exercise any of these rights please speak to our College Data Protection Officer (stated above). You have the right to complain to the Information Commissioner’s Office (ICO) via post at, Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF. 0303 123 1113. www.ico.org.uk
Additional Learning Support
To best support you whilst you are studying with Aspire Education Academy, you will be asked information relating to your individual needs. This means, we record any and all declared Learning Difficulties and/or Disabilities, Medical Conditions and Educational Health Care Plans. We also record if you declare any police involvement including current, previous, pending criminal convictions or No Further Action (NFAs). All information relating to Additional Learning Support is processed by our Additional Learning Support Team and kept strictly confidential. We will pass information to the police for the purpose of crime prevention and prosecution of offenders, where applicable and formally requested.
Imagery
Your photo/imagery may be captured whilst in learning and used in digital or print publication/content for the College. This may include publications and advertisements produced by or for Aspire Education Academy for public relations and advertising purposes. You can opt out of this at the time of photography/filming, by speaking to the photographer/videographer. You can also remove consent later by emailing marketing@aspireeducationacademy.co.uk with your full name and your removal of consent request. If you request to remove consent later, Aspire Education Academy will endeavour to meet your request to the best of our ability and as soon as it is reasonably possible. If the request has been made and items have been printed and published, you’ll understand that removing your images may not be possible in this instance, but the use of your photo/imagery will be stopped moving forward. Additional information such as full name and course title may also be used for some publications if and when needed. In these cases, a standalone consent form will be issued. Your photo/imagery will be kept, archived and destroyed after six years, in accordance with our Data and Information Security Policy.
Learning Agreement and Declaration
By signing this Declaration, I confirm that if this information is found to be false, I may be removed from my course and my information may be passed on to the authorities.
I further confirm:
· I have read or have been communicated the UK General Data Protection Regulation – Privacy Notice 2024/25.
· I understand the UK General Data Protection Regulation – Privacy Notice 2024/25 and its relation to myself as a learner at Aspire Education Academy.
· I understand that my photo/imagery may be captured whilst in learning and used in digital or print publication/content for the College. I understand that I can opt out of this at the time of photography/filming, by speaking to the photographer/videographer, or remove my consent later by emailing marketing@aspireeducationacademy.co.uk.
· I have seen the LRS Privacy Notice and give Aspire Education Academy permission to view my LRS and obtain my recorded qualifications and grades.
· All of the information provided on this form is correct including information relating to the benefits I claim and my status of gaining employment.
· I have shown all proof of Eligibility to study and any benefit proof required for Eligibility for fee remission.
· I have correctly identified my prior qualifications.
· I understand that if I have declared any false information, the provider may take legal action against me to reclaim tuition/exam fees and any additional costs incurred due to false information I have provided.
· The pre-entry information, advice and guidance has been carried out and the full requirements of the course of study have been explained to me.
· I understand that the College can withdraw me from my course and offer me an alternative if I do not obtain the preset entry criteria for the course.
· I understand that the College may withdraw me from my course(s) if I am absent without permission and notification, for more than four consecutive weeks.